Permit and Bid Coordinator Fort Myers

• Prepare and submit New Permit Applications based on local City or County requirements (including E-Plan and Over the Counter Papers Submittals)
• Notify Preconstruction and Project Team once submitted.

• Verify S&S resubmittal package is complete & ready for submission. (documents must match Narratives).
• Notify Project Team once submitted.

• Confirm conditions are being met with municipalities prior to TCO/CO request.
• Draft/submit TCO Requests as directed.
• Distributes CO/CC when issued to project team.
• Scheduling 11 Month Walk-Thru on Company Shared calendar inviting Project Team.

• Run occasional errand to municipalities as needed.
• Download Stamped/Approved permit plans to One Drive when permit issued. Save Stamped/Approved plans in the project Drawings folder.
• Order one hard copy set of STAMPED/APPROVED plans for Superintendent at jobsite.
• Arrange for pickup or delivery of hard copy prints with the printer.
• Upload plans to Procore.
• Coordinate permit applications and inspections with Private Providers (when applicable).
• Provide copies of permit fee receipts to both the Project Administrator and Accounting Department.
• Assure MEPS are attached to building permit prior to first inspection.
• Offers administrative support to administrative staff as needed.

• Prepares Notice of Commencement for owner verification which includes address/legal description of jobsite location, description of work, and owner/tenant/lender/surety contact information.
• Records NOC's electronically via e-Docs and then submits recorded NOC to permitting. *** Prior to recording, check with project team on when NOC should be recorded.
• Tracks NOC Expiration dates on Permit Log.
• Assure NOC is given to jobsite superintendent for posting prior project start.
• Prepare NTO's for tenant/owner buildouts whenever applicable.

• Maintains a comprehensive Permit Log for weekly distribution to the Project Management Team
• Monitor status of Permits daily (Applications/Resubmittals).
• Assure all open conditions listed are being addressed after a permit is issued.
• Monitor permit expiration dates.
• Copy Project Manager, Superintendent and Project Administrator on all permit-related email correspondence.
• Track all active permits issued on same parcel as building permit and keeps Project Management informed.

• Work with preconstruction on bids.
• Contact subcontractors to collect bids.
• Make sure bids are in preconstruction software.
• Enter data in preconstruction software.
• Prequalification of subcontractors.
• Subcontractor database management.
   
• Understands his/her contribution to achieving the five-year strategic plan and the annual plan.
• Understands and operates under the company’s SOP’s at all times.
• Other duties as assigned.

• High school diploma or equivalent; additional education, certification, or previous experience in administration is a plus.
• Proven experience as a Project Administrator/Coordinator or in a similar support role.
• Proficiency in office software (Microsoft Office Suite, OneDrive, Outlook, Procore, and Accounting Software, etc.) and comfortable learning new tools and software quickly.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Attention to detail and accuracy in all tasks.
• Strong multitasking skills and the ability to prioritize effectively.
• Professional demeanor and excellent interpersonal skills.
• Problem-solving skills and the ability to adapt to changing situations.
• Discretion and understanding of the importance of confidentiality.

• Health, Dental, Vision, and Life Insurance Options
• Retirement Plan with Company Match
• Paid Time Off
• Birthday Off
• Volunteer Day Off
• Veteran's Day off for Veteran Team Members
• Eight Paid Holidays
• Education Reimbursement Plan

PHYSICAL REQUIREMENTS:

To fulfill the essential duties of this position, team members must be able to meet certain physical demands. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. In this role, day-to-day activities include sitting at a desk for extended periods, engaging in fine motor skills, oral communication, reaching with hands and arms, walking and standing. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The team member is occasionally required to stand and walk for extended periods of time on a construction site with uneven terrain. The team member is occasionally required to climb or balance and stoop, kneel, or crouch. The team member must regularly lift and/or move up to pounds and occasionally lift and/or move up to 25 pounds.